I.C.S. CONSTITUTION
 

This Club shall be known as the
The Imaginative Cinema Society

STATEMENT OF PURPOSE
This club, the Imaginative Cinema Society, exists to promote fellowship among those interested in all films, with an emphasis on science fiction, horror and fantasy films.

STRUCTURE OF THE CLUB
The club will be guided by a written constitution. The administration of the club's affairs will be overseen by a Board of Directors. The Board will be composed of a chairman, a secretary, a treasurer, and two at-large members. The Board members will be elected annually from among the members of the club. The members of the Board will enjoy no special powers or privileges for their service. The Board should strive to operate harmoniously among its members and work on behalf of the club to preserve the spirit of fellowship in all club functions.

MEMBERSHIP RIGHTS AND RESPONSIBILITIES ANNUAL DUES
Members have the responsibility to pay their dues annually. The amount of these dues will be determined by the Board of Directors and ratified by the club membership. All members who have paid their dues will be considered members-in- good-standing, unless deemed otherwise by the Board of Directors, and will enjoy full privileges of the club. Anyone joining the club during the course of the calendar year is responsible for paying pro-rated dues.

FREEDOM OF EXPRESSION
Members are encouraged to freely air their views when group discussions occur at meetings. Once a decision has been reached members are encouraged to support it. Since our main purpose is "fellowship" members are further encouraged to try to keep their comments positive.

A SAY IN ACTIONS AND EXPENDITURES
Members are encouraged to openly air their views concerning actions and expenditures of the club.

A RIGHT TO PARTICIPATE IN ELECTIONS
All members-in-good-standing are encouraged to vote in all annual elections as well as any special elections.

PARTICIPATION IN CLUB ACTIVITIES
All members are encouraged to participate in regular meetings and any other special events sponsored by the club.

PROCESS OF ELECTIONS
Elections will be held at the first meeting of each calendar year. Election calls are to be sent out at the end of each calendar year, notifying members of the pending election and providing ballots. Voting may be done either in-person or via absentee ballot.

ELIGIBILITY
Every member-in-good-standing will be eligible to vote and to hold office.

CHARACTER OF THE ELECTION
Those interested in serving on the Board will let that be known prior to election. As a club whose main focus is fellowship, it's important that our elections don't become partisan or divisive.

PROCESS OF BALLOTING
Members are to vote for the five members that they deem to be the most capable in serving on the Board. Ballots of more than five or less than five will not be accepted.

DETERMINING ELECTION RESULTS
The five names that have drawn the most votes will make up the Board for the coming year. In the event of a tie a special run-off election between those involved in the tie will be held immediately to determine the outcome.

SELECTION OF OFFICERS
At its first meeting the new board will elect a chairman, secretary and a treasurer from among its number.

BI-ELECTIONS
If elected members are unable to serve their full terms the secretary will send out election notices and ballots for special elections to fill the vacancy.

ELECTIVE POSITIONS:
DUTIES AND FUNCTIONING OF THE BOARD OF DIRECTORS

  1. The Board will oversee the general direction of the club.
  2. The Board will consult with the club on any major decisions and will abide by the will of the club.
  3. The Board will plan events for the club. It may use committees composed of club members to delegate some of the planning.
  4. The Board will elect from its members a chairman, a secretary, and a treasurer at its first meeting. Their term of office will be one year.
  5. If an officer is unable to attend a Board meeting or a general meeting he or she may delegate another Board member to temporarily perform their duties for that event.
  6. The Board will need a minimum quorum of three people to meet.
  7. An officer may be removed from their position for any reason if at least three Board members vote for removal.
  8. A Board member may be removed from their position for any reason if a majority of the club vote for removal.
DUTIES OF THE CHAIRMAN
  1. Ensures that there is free and open discussion during Board meetings and general meetings and sees that all members are given an opportunity to contribute their views during group discussions.
  2. Clarifies decisions for accurate recording in the minutes.
  3. Calls for a vote when appropriate.
  4. Calls the meetings to order.Serves as a member of the Board.
DUTIES OF THE SECRETARY
  1. Records all decisions in the minutes of the general meetings and Board meetings.
  2. Handles incoming and outgoing correspondence.
  3. Maintains a file of correspondence and minutes.
  4. Makes notes of recommendations made at general meetings.
  5. Maintains an up-to-date roster of all members.
  6. Serves as a member of the Board.
DUTIES OF THE TREASURER
  1. Keeps an accurate record of income and expenditures.
  2. Warns the club if there is a danger in overspending.
  3. Renders a regular and accurate financial report at general meetings and Board meetings.
  4. Pays all bills and reimburses members for club expenditures.
  5. Deposits all money and oversees the accounts of the club.
  6. Assists each year in an annual audit performed by a fellow Board member.
  7. Serves as a member of the Board.
AMENDING THE CONSTITUTION
Amending the constitution is a three step process.
  1. Proposals to amend are to be made at a general meeting. If a majority of those present agree, the proposal will be considered at the next meeting.
  2. All club members are to be notified of the proposed amendment. They are to be informed that a vote will be taken at the next meeting. If they are unable to attend they may make their wishes known in writing.
  3. The proposed amendment  will be voted on at the meeting following its original proposal. If a majority of club members on the roster vote in favor of it, the amendment will become part of the constitution.

  4.  
DISSOLUTION OF THE CLUB
Should the need arise to dissolve the club, the following procedures will be followed:
    1. All tangible assets of the club will be liquidated.
    2. All outstanding debts will be settled.
    3. All remaining funds will be donated to:
    4. The National Film Preservation Society
      presently at 870 Martket Street
      Suite 1113
      San Francisco, CA  94102
      (415) 392-7291
      http://filmpreservation.org
      HOME